Finance and Grant Officer
JOB DESCRIPTION– Build Effective Network program
Job title: Finance and Grant Officer
Reporting to: Program Manager CHSZ and Supervised by Finance Manager
Location: National Office, Lusaka Province
1. Job Purpose:
The successful candidate will be responsible for all accounting and commercial activities of the Program and
partners. Key responsibilities include managing financial reporting, accounting systems, income management,
staff salaries, budgeting, and audits.
2. Key Responsibilities:
• Accounting and Financial Reporting: Manage all accounting and commercial activities with full
awareness of Generally Accepted Accounting Principles (GAAP) and internal controls.
• Accounting Systems Management: Develop and maintain Project Office accounting systems,
accurately inputting expenditure against the correct codes and projects.
• Income Management: Manage income received from the National Office and Partners, preparing
accurate monthly financial reports, expenditure reports, and other reports as requested.
• Staff Salaries and Deductions: Ensure correct contractual salaries and deductions for staff,
submitting returns on time to relevant authorities.
• Budgeting and Cash Requests: Prepare annual and quarterly budgets and cash requests.
• Bank Reconciliations: Prepare monthly bank reconciliations and submit to the National Office with
bank statements every first week of the month.
• Audits: Lead annual audits of the project office with support from the National Office.
• Other Duties: Undertake any other duties as assigned by the supervisor.
• Grant Management
o Research funding opportunities and support preparation of grant proposals.
o Review grant agreements to ensure compliance with donor requirements.
o Monitor grant disbursements, expenditures, and reporting deadlines.
• Financial Oversight
o Prepare and manage budgets for grant-funded projects.
o Track project expenditures against approved budgets.
o Reconcile bank statements with accounting each month.
o Ensure timely and accurate financial reporting to donors and management.
• Compliance & Controls
o Maintain adherence to donor regulations, organizational policies, and audit standards.
o Support internal and external audits by preparing documentation and responding to queries.
o Implement financial controls to safeguard funds.
• Capacity Building & Collaboration
• Work closely with program managers to align financial plans with project goals.
• Train staff and partners on financial procedures and donor compliance.
• Provide technical support to strengthen financial management systems.
Skills & Competencies
• Strong knowledge of grant regulations and donor compliance frameworks.
• Proficiency in financial management systems and accounting software.
• Excellent analytical and reporting skills with attention to detail.
• Ability to manage and work independently and efficiently
• Strong organizational and time management skills to meet strict deadlines.
Qualifications
• Bachelor’s degree in Finance, Accounting, Economics, or related field.
• Professional certification (e.g., ACCA, CIMA) is often preferred.
• At least 3–5 years of experience in financial management, preferably in NGOs or donor-funded
projects.
• Member of ZICA
How to apply:
Qualified Candidates (m/w) should submit a motivation letter + CV and other supporting documents in English
to CHSZ email, cheshirezambiajobs@yahoo.com or chszconnect@gmail.com no later than 8th December
2025 at 4 PM. The application has to be addressed to the National Coordinator of CHSZ.
CHSZ is an equal-opportunity employer. Qualified women and persons with disabilities are strongly
encouraged to apply. Only shortlisted applicants will be invited for the interview.
M&E Officer
RECRUITMENT OF THE M&E OFFICER
Cheshire Homes Society of Zambia (CHSZ) is looking for suitably qualified individual as
Monitoring and Evaluation Officer for the Building Effective Network Program with support from
Liliane Foundation. The BEN Programme is a Multi-Annual Programme implemented through a
network of partners, focusing on disability inclusion and development. The programme has a
decentralised structure, with four regional clusters, to ensure responsiveness to local needs and
enhance programme ownership.
JOB DESCRIPTION
Job title:
Reporting to:
M&E Officer
Program Manager
Location:
Lusaka, Zambia
PURPOSE OF THE JOB
• Lead in development of the project’s M&E framework, tools and work plan.
• Support the implementation of the project and effectively coordinate the Monitoring and
Evaluation activities of the project.
• Execute M&E activities and support in fulling M&E functions in all the partners
• Support partner capacity building in M&E
• Ensuring data, timeliness, quality, and validity in all project reports.
• Review quarterly reports to ensure high-quality reports are submitted on time
• and facilitate quality data collection
• Evaluate program outcomes against approved work plans and set objectives.
• Work collaboratively with the partners and different stakeholders in the area of monitoring
and evaluation as need be.
• Facilitate the timely documentation of project results, challenges, and best practices.
• Any other duties assigned.
Essential Qualifications:
• Bachelor’s Degree in Demography, Statistics, Social Sciences or related field. The
Candidates with Master Degree would be an added advantage.
Essential other:
• At least three or more years’ relevant work experience in M&E in a multi-year development
project
• Have competence and experience working with relevant statistical packages (e.g. Advanced
Excel, STATA, SPSS etc).
• Excellent written English and oral communication skills to all levels of staff.
• Experience in designing, implementing, and operating project M&E systems from project
initiation to final stages and developing M&E and performance monitoring plans.
• Ability to work in a team and good interpersonal skills, good organizational skills, ability to
deal with various stakeholders.
• Excellent organizational and problem-solving skills
• Excellent report writing and data management skills
• Ability to work independently with a minimum of supervision and work under time pressure
and meet deadlines.
How to Apply: Applicants must submit their credentials, that is, CV and cover letter to the
following Email Addresses: cheshirezambiajobs@yahoo.com, chszconnect@gmail.com and
cheshirezambiajobs@yahoo.com until 8th December 2025.
Program Manager
RECRUITMENT OF THE PROGRAM MANAGER
Cheshire Homes Society of Zambia (CHSZ) is looking for suitably qualified individual as Program
Manager for the Building Effective Network Program with support from Liliane Foundation. The
BEN Programme is a Multi-Annual Programme implemented through a network of partners,
focusing on disability inclusion and development. The programme has a decentralised structure,
with four regional clusters that is Lusaka, Copperbelt, Eastern and Luapula Provinces, to ensure
responsiveness to local needs and enhance programme ownership
Job Title: Program Manager
Reporting to: The Head of Programs
Location: National Office, Lusaka Province
Purpose of the Job
As the Technical Lead for the Building Effective Networks (BEN) Program, you will assume a
pivotal role in providing strategic leadership and technical expertise to drive the success of our
Community-Based Rehabilitation (CBR/CBID) initiative. This position requires a seasoned
professional who can oversee program management, build and manage effective networks of
partners, advocate for disability rights, and lead capacity development efforts. Your contribution
will be instrumental in achieving the program’s objectives and making a positive impact on the
lives of persons with disabilities.
The program manager line manages the direct program staff, even though they are from other
organisations, and works in close cooperation with the administrative staff of the partner
organisations to manage the implementation of the BEN program, especially ensuring:
i)
Liaison with all program stakeholders, including program partners, service providers, local
authorities and participants at all levels;
ii) Implementation and coordination of operational plans, financial and programmatic
monitoring and reporting according to the project cycle management and M&E mechanisms
established;
iii) Coordination of communication, documents and publications.
S/he will maintain and promote smooth and efficient daily implementation of the program and
its activities and an efficient and constructive liaison with the program’s teams and stakeholders
involved in the program. S/he will provide support, training and advice to the program’s partners
to develop and build their organisational capacities and technical skills.
Key Responsibilities
Technical Leadership
• Lead the design, implementation, and continuous improvement of the CBR/CBID
program within BEN.
• Provide expert guidance on CBR policy and program setup.
• Ensure effective planning, monitoring, evaluation, and reporting in collaboration with
stakeholders.
• Support project officers and CBR focal persons in enhancing their technical and
operational capacities.
• Contribute to evaluations, lessons learned, and new project designs.
Network & Partnership Management
• Establish and manage a strong network of implementing partners, service providers,
and support actors.
• Strengthen partnerships to achieve Multi-Annual Program Plan (MAP) objectives.
• Develop and maintain relationships with donors, media, learning partners, and other
stakeholders.
• Lead resource mobilization efforts, including proposal writing and fundraising
campaigns.
Advocacy & Capacity Building
• Drive disability advocacy at national and regional levels.
• Lead capacity development initiatives for program partners.
• Conduct regular capacity assessments and strengthen the Program Monitoring Unit
(PMU).
• Recommend MIVA applicants for funding in coordination with LF and the Grants
Manager.
Coordination & Representation
• Represent CHSZ and the BEN program at forums, conferences, and meetings.
• Contribute to strategic planning and align program goals with CHSZ’s broader objectives.
• Supervise budget development and ensure efficient resource utilization.
• Engage stakeholders to enhance program visibility and impact.
• Identify staff training needs and implement capacity-building initiatives.
Reporting & Compliance
• Ensure timely and accurate reporting to internal and external stakeholders.
• Maintain comprehensive documentation including reports, case studies, and success
stories.
• Ensure adherence to policies, regulations, and legal requirements.
• Monitor and respond to emerging issues within the program.
️ Child Safeguarding Responsibilities
• Facilitate child protection and safeguarding capacity building for BEN partners.
• Document and report safeguarding issues to relevant authorities.
• Ensure compliance with CHSZ’s child safeguarding policy.
• Maintain a safe environment within the home and community.
• Protect client data in accordance with best practices and local laws.
Additional Duties
• Support the Senior Management Team (SMT) in identifying staff development needs.
• Respond to urgent departmental issues as needed.
• Represent CHSZ at local and international forums.
• Engage in research related to social work, CBR/CBID, and institutional development.
• Uphold CHSZ’s image and profile at all times.
• Perform other duties as assigned by the supervisor or Executive Director.
Qualifications & Requirements
• Bachelor’s degree in Project Management, Development Studies, Social Work, or Public
Health.
• Master’s degree is an added advantage.
• Minimum 5 years of experience in program management and implementation.
• Strong written and verbal communication skills.
• Willingness to travel domestically up to 40% of the time.
• Knowledge of disability and development policy issues.
How to Apply
Submit a motivation letter, CV, and supporting documents in English to: 📧
cheshirezambiajobs@yahoo.com or chszconnect@gmail.com 🕓 Deadline: 6th December
2025 at 4 PM 📌 Address your application to: National Coordinator, CHSZ
CHSZ is an equal opportunity employer. Women and persons with disabilities are strongly
encouraged to apply. Only shortlisted candidates will be contacted.
